Username
Forgot password?
Welcome to the SSDT Question and Answer Site!
Or Join with FTT

Void/reissue refund check from a prior fiscal year

3

4029 views

How do you void a refund check from the prior fiscal year?  It needs to be re-issued as well.

 
asked July 29, 2013 02:58 PM

 

1 Answer

3
Best answer
 

In this case of a refund check, if the check was mailed out and had not cleared the bank, the district needs to stop payment on the check and follow the procedure in the USAS User Guide on how to void a check from a prior fiscal year.  The procedure is as follows:


1. A check issued in the prior fiscal year should NEVER be voided.

2.  The check should be reconciled (as if it had cleared the bank) using the RCNCLE program.

3. Money should be receipted into the fund originally used for the refund using USASWEB/Receipt. When receipting the money in USASWEB/Receipt, use the 5300 receipt code - Refund of Prior Year's Expenditure.

4.If the check needs to be reissued, create a USASWEB/Refund (select check option). When processing the refund, use the 5300 receipt code.   To print off the check, use CHKSEQ – option 2 – to generate the check print file.

flag
Edited Jul 29, 2013 03:04 PM
formatting error
answered July 29, 2013 03:00 PM

Your answer

Join with account you already have

FTT

Preview

Alert