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Wrong posting date used in PAYDIR, bank rejected file


I have a district that attempted to process a special pay, but used the wrong pay date.  The payroll has been done through PAYDIR.  The bank rejected the file because the payroll was dated for a weekend date.

What steps can I take to re-send this payroll?  Does the whole payroll need voided and started over?  If so, how?
asked September 11, 2013 11:38 AM


1 Answer

Best answer
If Accumulators have NOT been cleared, they can rerun PAYDIR and enter in the correct posting date (paydate).

If Accumulators have been cleared, then these steps need to be followed:

What they will have to do is Rebuild the Direct deposit Accumlators for this payroll.  You will need to run this procedure for them:

1. Determine districts payroll period ending date
2. Go to the districts directory
3. At the menu prompt, type in:
4. Enter the Period Ending Date (YYYMMDD)
5.Have the district review the BUILDIR.TXT, to make sure the total is correct.
6. go to the district's CURPAY.INI and clear the * in the PAYDIR field.
7. Then have them rerun PAYDIR and here is where they can enter in the correct Pay Date (Posting Date). 
8. If deduction checks were created for the direct deposit deductions, district should void using CHKSTA and create new ones with the correct date.

You might want to try this first in a test account with a copy of the districts files first.
answered September 11, 2013 11:40 AM
Since the ACHTAPE file is created, would it be possible just to change the date in the tape file. I know it takes some time to find the actual date. I know that I did this one time for a district at the end of a calendar year when they wanted the payroll posted in December but didn't want the direct deposit to hit in January. Just a thought.
Sep 11, 2013 01:14 PM
@Diane Marie McAfee
Hi diane, We strongly suggest not to change the date on the actual ACHTAP.SEQ file. We always tell our districts to run the PUBDOM procedure and rerun PAYDIR. thanks, Andrea
Sep 11, 2013 02:28 PM
Hi Andrea: That certainly makes sense. I was just curious. Thanks for the update Diane
Sep 11, 2013 02:40 PM

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