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Have a district that has a debt retirement fund set up as 00 002 0000 and has the flag "Include on sm1/sm2: set to "N". She recently receipted money into this fund and the amounts are now showing in the SM2 reports.

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Have a district that has a debt retirement fund set up as 00 002 0000 and has the flag "Include on sm1/sm2: set to "N". She recently receipted money into this fund and the amounts are now showing in the SM2 reports.

In looking this over, the revenue accounts used to receipt the $$ all have a 8001 special cost center. Which triggers the $$ to be report into the SM1/2 data. (The note from the documentation states:

"This flag will only be modifiable if the cash account is in the "002" fund with a "9xxx" special cost center. All other cash accounts will display Yes or No to indicate whether or not this fund is included. Any budget or revenue accounts in the 002 fund with an 8001 special cost center are also included on the SM1/SM2".)

Not sure how to advise her--she doesn't want it reported, so I assume she could create new rev accounts without the 8001 SCC and then reverse the transactions from the 8001 account to the new ones...

Any ideas or suggestion?

Thanks
Sonny

 
asked May 14, 2015 03:03 PM

 

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Sonny,

You are correct, the 8001 scc was designated many years ago to use specifically with bond retirement for tax anticipation notes that needed to show on the SM2 reports.  If this is not the case, and nothing posted to that account should be on the SM2, then she can use ACTCHG to change the SCC on the account to 0000 or some other value less than 9000.   If she needs to move only certain receipts, then she would need to create the new accounts and do account corrections to reverse the relevant transactions from the 8001 account to the new account as you suggested.

Note that neither of these solutions actually changes SM2 amounts already calculated.  If she's still in the same month, she can make the corrections and just recalculate her SM2.  If she's closed and in a future month, then she will need to manually adjust the SM2 figures using the SM12/SM2MNT program.  But future months that are calculated will then be calculated correctly. 

Thanks,
Melissa  
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answered May 14, 2015 04:24 PM
Thanks Melissa!! Sonny
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May 19, 2015 08:13 AM

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